3 Must-Have Components for Effective QMS Software

Quality management is an integral part of the business process that ensures excellence in the company’s products and services. It helps identify weaknesses and faults, and ensures that these problems are taken care of promptly.

Quality management is what sets a successful company apart from a failing one. Companies that don’t invest in quality management risk losing their reputation and customers.

Managing your QMS with Modern Technology

A quality management system (QMS) documents procedures, standards, and responsibilities to manage quality processes within an organization. Among its many benefits, the most important ones include increased efficiency, continuous improvement, and compliance.  

Outdated QMS — whether legacy software or paper based — is complicated, fragmented, and unable to fully meet today’s complex business and compliance requirements.

Why Modernize Your QMS?

Modern QMS software is cloud-based, easy-to-use, and must include the following three components. 

1) Visibility

Modern QMS software includes robust dashboards and reporting capabilities. You can easily view real-time status of activities and conduct ongoing analysis to identify areas for improvement. This capability shifts an organization from reactive to proactive, allowing them to identify, prevent and fix inefficient processes as they’re happening, rather than months after the fact.

Imagine you’re a manufacturer with supplies in foreign countries. Rather than waiting days, or even weeks, to get inspection data on products, modern QMS software makes it possible to gather data in real time, eliminating delay in quality analysis. This not only reduces risk within companies, but also saves them time and money.

2) Complete + Unified

No one wants to toggle between siloed, disconnected legacy systems. In older QMS software, it’s common to not have a document control integration. This means having to switch between disconnected systems multiple times a day, wasting precious time.

Moving to a multi-tenant cloud QMS seamlessly brings together quality processes, document management, data, training, dashboards, and reports in a single unified suite.

Managers, employees, contract manufacturers, suppliers, and auditors all access a single application, which increases visibility, provides users with better control and improves communication and collaboration.

Moreover, supplier quality management integration increases supplier accountability and speed. This improves quality processes and ensures compliance to quality standards while reducing risk.

3) Control

Modern QMS software allows companies to easily control access, visibility, and permissions to make sure that only the right people take the right actions at the right time, without compromising data integrity or history.

Audit trails capture every event in a process, including task creation and assignment, and more. This helps to measure performance, guaranteeing that all processes meet compliance standards, and are being done effectively.

Ultimately, your QMS must facilitate efficiency and productivity, while lowering your costs and engaging employees and customers.

Contact us to learn about Veeva QualityOne, our complete, easy-to-use quality management application.

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Sophia Finn

Posted by Sophia Finn

Sophia Finn manages the customer success program. Prior to her adventure at Veeva, she worked for the FDA as a microbiologist testing flu vaccine efficacy and food samples for bacterial contamination. She also worked for various medical device manufactures where she remediated quality processes, and managed CAPA, complaints/MDR, and deviation programs. Prior to all of this, Sophia served 7 years in the Air Force as a medic, and we thank her for her service.