4 Key Criteria for Comparing On-Premise and Pure Cloud Quality Management Solutions

From SMBs to global enterprises, companies around the world are turning to cloud solutions to achieve operational efficiency. In Computerworld's Tech Forecast 2017 survey of 196 IT managers and leaders, 79% of respondents said they have a cloud project underway or planned. And adoption of cloud-based quality management software is no exception.

In an ever-expanding globalized economy, legacy on-premises quality solutions simply can’t keep pace with changing quality needs and increased pressure to perform efficiently and cost-effectively. And while cloud and on-premise have the same goal of improving the quality of products or services your company provides, their differences impact system performance, adoption rates, and return on investment.

Comparing On-Premise and Pure Cloud Quality Management Solutions

Pure cloud QMS solutions have a good number of advantages compared to on-premise solutions, the most notable of which are as follows:

1) Costs

Cloud-based quality management solutions offer lower upfront costs and operating costs compared to on-premise systems. Having an on-premise system requires equipment and a robust IT team to operate properly. Maintaining hardware, managing upgrades, conducting backups, and keeping the software up and running can become expensive and time consuming.

With a cloud-based solution, all these operations are managed by cloud vendors, freeing up IT resources and allowing you to focus on the quality and not the software.

It's important to note that "hosted" or "Private" cloud solutions are still a form of on-premise. Even though the vendor may be hosting the solution, the costs and onus on equipment, upgrades, etc. are still on you - the customer. Multi-tenant cloud solutions enable full realization of the cloud benefits.

INFOGRAPHIC: Comparing Total Cost of Ownership for On-Premise vs. Cloud

2) Scalability

As your business grows there may be a need to expand to new locations and hire new employees. To avoid being unnecessarily constrained by your software systems, you should only select a QMS solution that can scale with your organization.

With on-premise systems, your might run into hardware, storage, memory, and bandwidth limitations that simply can’t keep pace with your growing business needs. Cloud-based solutions, on the other hand, are scalable and can grow as fast as your business.

Cloud solution also scale to include your suppliers and other third party stakeholders, enabling a true quality ecosystem where all parties participating in your quality efforts feed from a single-source-of-truth.

Why Cloud Matters for Quality Whitepaper

3) Mobility  

Workplaces are changing. Many people work remotely from home and use their own devices. On-premise software is simply out of step with today’s workplace needs and create barriers that impede productivity.

Cloud QMS solutions are available anywhere, at anytime. An employee or outside vendor doesn’t have to be on premises to respond to critical quality issues. This increases the overall quality of products and services, as well as productivity and efficiency.

4) Visibility

Having real-time visibility into data and processes is necessary for an organization’s responsiveness during critical quality events. Using stand-alone on-premise systems instead of a unified environment creates blind spots and hinders performance.

Cloud-based QMS solutions enable access worldwide for all users, whether internal or a partner. With meaningful insights accessible to at anytime, anywhere, you and your employees can respond to crisis with speed, reducing overall risk.

Choosing a cloud-based solution, rather than an on-premise system, ensures that you get the best ROI in the long-run.

Looking to make the switch to cloud? Check out Veeva QualityOne - a complete, easy-to-use application for document control and quality management. Contact our team to learn more.

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Veeva Industries

Posted by Veeva Industries

Veeva builds industry cloud software to help consumer goods and chemical companies bring innovative, high quality products to market with more agility.