Document management encompasses the processes and systems deployed to protect the safety and efficiency of information. Managing documents is critical to ensuring the security, efficiency, and compliance of your company’s information.
Information is the foundation of a business. Properly maintained and secured, it can help a company rise to its greatest potential. But just like a foundation, any faults or oversights can send a business tumbling to the ground.
For businesses in a regulated industry, having a central, secure document repository with access and version controls ensures that the right people have access to the correct version of each document and an audit trail exists to track changes to each document over time.
Document management processes predate the advent of computers. Historically, critical information was written on paper, and filing systems housed all businesses documentation. Though lacking the efficiency of today’s virtual solutions, these large containers kept files safe and organized, but vulnerable to potential loss.
Early photocopying came about in the late 1930s. Photographs of documents printed onto microfilm served as a way to ensure the safety, longevity, and accessibility of information. The problem remained, however, that physical storage was liable for unauthorized access, modification, or disposal.
When personal computers became common in the 1980s, modern document control started to form. With the help of servers, the internet, and the efficiencies that computing brought to business, document control modernized.
Integrating a document management system not only protects and preserves your files, but allows your team to collaborate on, access, and share critical information. With a streamlined system, you'll be able to deliver on consumer expectations quickly and accurately without the headache outdated systems cause.
Well-implemented Document Management Software enables you to manage your mission-critical content and compliance requirements. On premise document repository or shared drives in the cloud become obsolete. Document Management Software solutions allow you to streamline your critical document and data driven processes, provide enterprise class, secure access, and deliver on digital business expectations through a modern, intuitive user experience.
Though specific programs may differ, document management systems universally serve certain purposes and have similar capabilities: