QualityOne is a cloud-based quality management software system (QMS) that improves visibility and collaboration by managing quality processes, document control, and training in a single application for employees, suppliers, contract manufacturers and auditors.
Be Audit Ready, Anytime an Auditor Calls
Find and present CAPA reports, quality records, audit trails, and anything else you need -- in seconds -- with built-in document management, Quality Management System processes and Training Management.
Reduce the Cost of
Make managing quality easy and efficient with customizable dashboards & workflows aligned to your industry and specific business requirements.
Instantly Find and Fix
Drill down across product lines, find the root causes of quality issues, and implement corrective actions with precision.
Access Your Files & Dashboards from Any Device
With a fully cloud based deployment and mobile optimized interface, you can access your QMS documents and data and dashboards from anywhere and on any device.
Ensure Your Suppliers Meet Your Quality Standards
Give secure document and quality record access to partners, and fully manage quality compliance activities across your entire network.
Visualize All Product or Quality Data In One System
Integrate your ERP software, Office 365, and many other platforms with Veeva Quality Management Software to get real time data visualization across your entire supply chain.
Corrective and Preventive Action (CAPA) adherence is essential to your quality management software systems. It’s also the most time consuming, error prone, and costly effort in your quality control system.
QualityOne cuts hours of manual labor and corporate risk by integrating data and documents in one place with complete audit trails.
You’ll be fully compliant with regulations like 21 CFR part 11, while rapidly identifying root causes using the 5 Whys Methodology to plan and implement corrective actions.
Reduce your compliance risk from every Corrective Action with tracked completion and closed loop visibility that reports on the effectiveness of each action after implementation.
In these uncertain times, working virtually and approaching new challenges with agility, is of paramount importance. As your company continues to address the needs of customers and suppliers including the risks, there are tools to help make this transition more effective and efficient. It is possible to maintain business continuity during these challenging times and we’ll show you how.
Have complete management oversight and proactively identify trends across your processes with real-time dashboards.
You can quickly identify issues in the data and deploy your team to prevent non-conformances from ever reaching the market.
This gives you an automated approach to continuous improvement while reducing (and eventually eliminating) inspection and audit findings.
Link customer complaints to specific products, manufacturing sites, suppliers, and QMS processes like CAPA or SCAR.
You’ll immediately catch trends from customer complaints, and deploy corrective actions that reduces your Cost of Quality.
Your most valuable asset - your customers - will notice prompt issue resolution, and fewer product issues over time.
"All the data is in one location. Not an audit out on a SharePoint site, and then an audit score in a supplier relationship management tool, and then deviation information somewhere else. By having it all in one system we can sort, we can query, and when you pull up a supplier you get all the information, whether it's a return material authorization, a deviation request, a SCAR, audit results, contact information, it's all right there at our fingertips now."
Sheryl Wreghitt, Supplier Development Manager, Uponor
"Veeva gives us a modern quality management system to achieve greater efficiency while maintaining compliance. With Veeva QualityOne, users log-in to one cloud-based system, regardless of location, to review content, make changes, or do approvals. Processes that used to take weeks can now be done in a matter of days."
Trevor Carroll, Quality Assurance Manager, New Chapter Inc.
Veeva Quality Management Software (QMS) gives your suppliers and contract manufacturers full (and secure) access to business critical quality control documents and the ability to directly participate in quality processes.
You’ll have 100% visibility, accountability and tracking across supplier certifications, supplier audits, SCARs, and supplier performance.
Additionally, your suppliers access their most current versions of documents directly in the system - keeping your supply chain compliant and reducing the risk of partners using older versions of specs.
Capture every event, document, and audit trail, while sharing controlled access to internal and external teams.
Streamline your auditing process with customizable checklists and automated audit record creation that meets your audit plan.
Ensure all audit findings are corrected, and automate follow-ups based on the real-time performance of post-audit corrective actions.
A change to your product means coordinating & tracking hundreds of documents, tasks, and outcomes.
Veeva Quality Management Software eliminates human error in change management by tracking planned actions to completion in real time.
Engage the right subject matter experts, revise every target document, and retrain all members of the team without missing any point along the process.
Once a corrective action is enacted, track your outcomes in real time and quickly report or plan next steps.
Built-in risk management registers and risk matrices capture and assess potential risk events or breach opportunities across all product lines.
You can make daily decisions based on severity and probability, while prioritizing mitigation activities and tracking them to completion.
With Veeva Quality Management Software, you stay one step ahead of compliance risks, and enable risk-based decision making across your management team.
Document control process is an essential part of compliance requirements in regulated industries subject to GxP and ISO standards.
With integrated Office 365, Veeva Quality management software (QMS) allows employees and external partners to author, collaboratively review, approve, and release documents without creating duplicate (and lost) files.
Everyone works from one single source of truth - the most current (and approved) document. While version control gives you a clear audit trail for information.
This lets you implement corrective actions faster, and reduces review cycle times.
Seamlessly assign, manage, track training tasks using flexible, role-based alignment of users and related content.
Learners can easily view upcoming or complete training tasks on any device - even outside the office.
Demonstrate compliance with centralized training records and configurable reports that ensure you're always audit-ready.
The result - your team is always trained to meet regulatory and internal requirements, and you know exactly where the gaps are.
Many businesses have started to migrate to cloud based quality management software in order to increase their data efficiency and overall productivity. It’s estimated that in 2020, 83% of workloads will migrate to the cloud, with security concerns being cited as the chief concern motivating businesses to incorporate cloud adoption.
So, what are the benefits of moving your processes, documents, and data to cloud based quality management, and how do they compare with on-premise quality management software? This blog will speak to the superior value of cloud based software, and why many companies currently using on-premise systems are moving to the cloud.
While many businesses still make use of on-premise quality management tools, the use of cloud based quality management systems is becoming increasingly popular, especially as processes and technologies evolve.
While the use of on-premise systems keeps quality management in-house and in the hands of your internal IT department, cloud services are managed by your provider, and typically offer enhanced security options, support, customization, and in some cases, data integration.
Many businesses are making the move towards a cloud based management system based on five major factors:
These factors allow for cloud quality management to create a user-friendly interface for improved data validity and system performance. Let’s take a look at the direct influence each factor can have on your business’ bottom line.
Typically, most of the cost of moving to a cloud hosted quality management system is incurred up front - from then on, costs related to the equipment (e.g. software and hardware) is covered by the vendor. This is one of the major differences between using the cloud and on-premise quality management, as on-premise may entail the purchase and maintenance of equipment by an in-house IT department.
In terms of systems maintenance, the cost to your business for quality management cloud ends up being significantly lower, and in some cases, non-existent. This allows your internal IT department to focus on crucial tasks for the growth and productivity of your own business, without the headache of continual application management issues.
In addition, many on-premise vendors for QMS will bill for any subsequent maintenance and support for software, whereas cloud QMS solutions typically avoid any of these recurring costs.
With cloud hosted quality management systems, you can be assured that you will always have the most up to date capabilities and business intelligence features.
Where on-premise quality management typically requires installations for updates, cloud quality management systems allow for instant updates that ensure that your business doesn’t fall behind in terms of keeping track of quality issues and complaints.
New cloud based Quality Management Software (QMS) is accessible in real time, providing you with superior data governance and the best possible data quality management tools at a fraction of the time (and cost) of an on-premise option.
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This is one of the most valuable aspects of cloud based quality management. While on-premise data quality management often requires additional hardware, licensing, and infrastructures to get multiple users on the system, cloud quality management deployments only require a password and licenses for users. Cloud systems tend to be faster and more user-friendly, especially for monitoring quality.
Cloud based quality management also offers users the ability to utilize software from mobile devices such as smartphones and tablets. This enhances user efficiency, as mobile readiness allows data quality to be easily managed and maintained from anywhere, and at any time.
Changes like this can entirely shift the way your organization approaches quality management. You don’t need to wait for your entire team to be sitting together in one office room panning through data. Rather, everyone on the team can make small efforts and conduct analysis whenever they have time and wherever they are. New insights can be more easily found, and meetings about quality become shorter and more focused.
Cloud based QMS can grow as your business grows: features, users, memory and bandwidth can be scaled as is necessary. This allows you to focus on the key components of your quality processes, without worrying about system performance.
In terms of cost, you can scale as needed through per-user pricing, or any subscription model. This will allow your quality costs to scale with your business operations and performance.
One of the chief issues many businesses have with on-premise management systems vs. cloud based is the potential for data breach as a direct result of employee error.
A report from Shred-It states that 47% of business owners claim that data breaches within their company were a result of human error - an alarming statistic that demonstrates that negligence as a result of phishing, malware, and ransomware is more prevalent than many business owners would like to acknowledge.
A research study by Nominet indicates that 61% of security professionals believe that cloud based quality management systems minimize security breaches and threats in comparison to on-premise options. Typically, these cloud based quality management systems consist of the following features:
Having your company’s most valuable data assets on-premise can increase the chances of unwanted exposure, should a malicious party hack through your company’s firewall. Often, these breaches create extensive downtime for your IT professionals.
A cloud-based model ensures better protection of your assets, as well as quality control over on-premise quality management options.
These quality management software security features enhance your business’ data protection, minimize bad data, and offer additional peace of mind for your data steward in the event of cyberattacks or a big data breach.
Not all cloud solutions are created equal.
For example, some businesses will require a QMS software that incorporates modules for regulatory and training purposes for data managers (i.e. if that business has “unique” quality components and tools that other businesses do not have), and some will be comfortable with a “one size fits all” module.
Like all aspects of your business, good data quality management will depend entirely on your company’s specific needs.
In order to enact best practices, it is crucial to evaluate your business needs, ensure that all of your processes are working and up-to-date, and review and revise any processes that do not fit the infrastructure you need to integrate your QMS.
Once all of these steps have been completed, you will be better able to determine what data quality management system will work best for your business.
Cloud based quality management is the best possible integration tool for businesses that are looking to get the most out of their data management software. With QMS options catered to every business structure, your business will be brought to the forefront of digital innovation in its data management, security, and engagement.
To learn more about your business’ cloud based quality management options, and what you can do to safely and securely migrate to the cloud, contact Veeva today.